Offices big and small all over the world often find themselves look for office equipment solutions because they need a good copier. Spending too much to get copies done outside of the office is a waste of money, especially when investing in one is very easy. Office managers and business owners who have never bought a copier for the office before may be at a loss on how to choose the right one.
Don’t worry, consider the following tip and you will most likely find the right copier for the office:
Tip 1: Assessing The Needs
The first factor to think about is how often the copier will be used. Small offices that only make a few copies a day will most likely benefit from a smaller model, but larger and busier offices should invest in a bigger copier. Take a look at the office’s daily copying needs to help you find the best copier for the job.
Tip 2: Do Your Research
This involves looking into the different available models, their prices, and their added functions. Also, understand the needs of your employees as this will give you a different aspect on which copier will work best for the staff.
Tip 3: Other Uses
Not all copiers offer the same functions. If you only need one to scan and print, the most basic models will do the job. However, there are other copiers that come with added functions such as faxing, printing colored copies, and even wifi connectivity. The more functions it offers, the higher the price of course.
Tip 4: Budget
Office equipment solutions don’t come cheap. Before looking for copiers set aside a workable budget and stick to it! You don’t want to blow your budget on a machine that won’t serve its purpose.
Tip 5: Cost Of Operation
While you’re on the business of budgeting don’t forget to factor in the cost of operating and maintaining the machine. The copier itself might be cheap, but the ink refills that follow can cost a fortune. Always keep the added cost of operation in mind.
Tip 6: Read The Reviews
If you are still hesitant about investing in a copier for the office, read some of the reviews other users have left for each brand, make, and model you are considering. This will give you a better idea on what to expect.
Tip 7: Ease Of Use
There are so many state-of-the-art copiers in the market that offer all-in-one copying solutions. Although this is tempting, they are also complicated to use. It is better to invest in an easy-to-use machine at first so that everyone in the office feels comfortable using it.
Tip 8: Copier Support
It will be in your business’ best interest to invest in a supplier that offers support in case of copier issues. They should provide assistance when needed so that your staff won’t have to struggle every time the copier malfunctions.
Tip 9: Software Compatibility
The main goal of a copier is to improve the office document management routine. Machines that can securely connect to apps like scan to email or mobile printing will make a big difference in the daily workflow.
NBM is a trusted partner of top manufacturers of office equipment solutions. If you need copiers, printers, interactive displays, software solutions, among others. Contact us today.