Keeping up with correspondence is an important part of your business. Despite the advancements that have been made in communications, the physical delivery of mail is not yet extinct. Email is often used to coordinate and manage day-to-day operations. But there are plenty of areas in commerce that still require customers, clients, partners, and suppliers to receive a physical document from your company.
The days when companies of even modest size could dedicate staff to handle postal operations are long gone. Mail rooms are a thing of the past. Like the dodo they have not survived the process of evolution. The time, energy, and talent of your people are too valuable to spend on such administrative matters. Most such work is mundane and requires very little thought. This makes it perfect for automation, and a franking machine is just the device to execute the task.
A franking machine is a machine used to stamp an official mark on a letter indicating that postage has already been paid or does not need to be paid. A franking machine can do the job that it used to take a couple of dozen people to do when companies had mail rooms. You can get all of your correspondence sorted and stamped with any applicable Royal Mail discounts.
When a letter needs to be mailed the user inserts it into the appropriate package and then into the franking machine which automatically stamps the right mark on it. The number and kind of franking machines you purchase is determined by the volume of letters you receive each day. If you deal with a light daily correspondence, then it is best to purchase a basic machine. If your volume is heavy, then you should go with one of the larger and more sophisticated franking devices.
All you need do is set up a pre-paid postage account with the Royal Mail. The franking machine will keep in electronic contact with the latter and debit your account as necessary.
It is important to buy from a company that specializes in Franking machine supplies. This will enable you to see a range of high quality machines, and it will also allow you to choose from a variety of accessories and other support tools. Perhaps the most important advantage of working with a specialty shop is the service and maintenance agreement you will be able to make. Franking machines tend to be reliable. However, you do not want to take the chance of getting grossly behind in your correspondence owing to a prolonged downtime.
It is not that hard to find a solid supplier of these devices. The best place to begin your search is online. Going to the virtual sphere will allow you to bring the various franking machine suppliers to your computer screen, where you will be able to sift through each of them and see for yourself what each company has to offer as far as price, value, and quality.
Make the management of your correspondence easier by investing in a high quality franking machine.
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